zInspector is the best field-capture inspection tool in long-term rentals. It runs from free at five units to $115.50 a month at 100 units on the top plan. Its AI writes reports; it does not judge condition. RapidEye adds the part it stops at: AI that reviews the capture against the unit's own baseline.
zInspector is an inspection platform from Scaled Tech Inc., and it shows up in almost every long-term rental PMS marketplace. It is built for staff in the field: your team walks the unit, captures photos, video and 360s, and the office gets the report.
What zInspector actually costs
zInspector does not publish a rate card. Its pricing page (zinspector.com) is a calculator: you set your unit count and it computes a total. So we ran the calculator across eight portfolio sizes on 2026-08-10 and wrote the numbers down.
There are two billing models. Most property managers will use the per-unit one, which has three plans: Core, Plus and Max. Each figure below is the monthly total the calculator returned.
| Units | Core | Plus | Max |
|---|---|---|---|
| 10 | $15.00$1.50 / unit | $30.00$3.00 / unit | $78.50$7.85 / unit |
| 25 | $15.00$0.60 / unit | $30.00$1.20 / unit | $78.50$3.14 / unit |
| 50 | $30.00$0.60 / unit | $65.00$1.30 / unit | $78.50$1.57 / unit |
| 100 | $60.00$0.60 / unit | $85.00$0.85 / unit | $115.50$1.16 / unit |
| 250 | $120.00$0.48 / unit | $160.00$0.64 / unit | $241.50$0.97 / unit |
| 500 | $200.00$0.40 / unit | $330.00$0.66 / unit | $393.50$0.79 / unit |
| 1,000 | $350.00$0.35 / unit | $550.00$0.55 / unit | $770.00$0.77 / unit |
| 2,500 | $800.00$0.32 / unit | $1,250.00$0.50 / unit | $1,870.00$0.75 / unit |
Please contact us for a quote.
Three things to know about that table.
First, every plan has a floor. Core never drops below $15 a month, Plus below $30, Max below $78.50, no matter how few doors you have. A 10-unit landlord on Max pays $7.85 per door; a 100-unit manager pays $1.16. Max only makes sense at real portfolio size.
Second, the rates are not perfectly smooth. Plus is $0.64 per unit at 250 units but $0.66 at 500. Run your own door count through the calculator.
Third, there is also per-user pricing: Base runs $22 down to $16 per user, Premium $32 down to $26, and Enterprise is a $600 monthly floor with 20 users. A small team inspecting a big portfolio can be much cheaper on seats than on doors.
Two cost details most comparisons miss, both from zInspector's pricing notes (zinspector.com): adding a user mid-cycle triggers a prorated charge, and a user logging in on more than two mobile devices a month costs extra. If your inspectors share a company iPad and also use their own phones, price that in.
Which plan you need depends on your PMS
The dollar figure is not the real buying decision. The real decision is which integration sits behind which plan. From the feature lists inside zInspector's own calculator (zinspector.com):
- Unlimited properties and inspections
- Fully customizable templates
- PDF report routing by email, distribution via Zapier
- Tenant-completed inspections and remote signature
- PMS sync: Rentec Direct only
- Everything in Core
- Open API
- PMS sync adds AppFolio, Propertyware, Rentvine, Buildium (beta)
- Tenant App Builder, white-label branding path
- zData capture, 360 photos and virtual tours
- Everything in Plus
- PMS sync adds Rent Manager
- Property Meld integration
- zAssistant.ai report writing
- Bulk tenant invites, PM Desk, 2D layouts (beta)
Check that list against your own stack first. If you run Rent Manager, your entry price is Max: $115.50 a month at 100 doors, not $60. If you run Rentec Direct, Core is enough and zInspector is one of the cheapest serious inspection tools you can buy. The AI report writer is Max only. And AI that reviews the media instead of writing the report is not on any plan; that is the layer RapidEye adds on top of a capture tool like this.
The integrations are deep, not just listed. According to zInspector's integrations page (zinspector.com), the AppFolio, Rent Manager, Rentvine, Propertyware, Rentec Direct and Buildium connections are all two-way: unit and tenant data sync in, completed reports write back. For AppFolio, Rent Manager and Rentvine, flagged items become work orders. The Property Meld connection turns flagged items into Melds with photos attached.
One more integration worth flagging: zInspector lists Claude on its integrations page, for summarizing reports and pulling key findings out of inspection data. Almost nobody else in this category has shipped anything like that.
What zInspector does well
Media capture. Photos, video clips and 360 panoramics in one flow. It is one of the only inspection platforms that publishes its video limits instead of leaving you to guess: clips run from about 20 seconds at 720p to about 90 seconds at the lowest quality.
Media search. According to zInspector's support docs (zinspector.com), you can search hundreds of thousands of photos, 360s and videos across your whole portfolio, filtered by area, detail, photo-taker and media type. Their own example: find every kitchen sink photo you have ever taken. If you have ever tried to rebuild a deposit dispute from a folder of PDFs, that is the feature.
zData. zInspector's features page (zinspector.com) describes recording appliance model and serial numbers, paint colors by room, HVAC filter sizes, smoke detector dates and access codes, entered by scan or by hand, then searchable across the portfolio. Most inspection tools record condition. This records the building.
Offline. The app works with no signal, stores inspections locally, and syncs when signal returns, with time-stamped, GPS-verified photos. Anyone who has lost a basement inspection to dead signal knows what that is worth.
Can tenants do the inspections?
Yes, and this surprises people. RentCheck's own comparison page (getrentcheck.com) files zInspector under field inspector tools built for your staff, not your tenants.
That undersells it.
zInspector runs a separate tenant app called zTenant. According to zInspector's site (zinspector.com), it guides tenants through move-ins and periodic checks: remote signing, photos, comments, flagged issues, roommates collaborating on one inspection, and automatic reminders until it is done. Tenant-completed inspections are on every plan, including Free.
The best evidence tenants actually use it is not on zInspector's site. We pulled both app listings from Apple's App Store on 2026-08-10.
The tenant app has twenty-two times the ratings of the staff app. That is not a bolt-on feature. On Android, Google's Play store listings (play.google.com) show the same two apps at 4.9 and 4.8 stars. Ratings do not prove current usage, but they do prove a lot of tenants have been handed this app.
Where it stops
The AI writes reports. It does not judge condition. According to zInspector's zAssistant page (zinspector.com), it generates reports from video and audio as the inspector talks, and the company says it cuts an inspection from about two hours to about twenty minutes. That is real. But nothing in zInspector's published material describes AI that looks at the media, compares it to the unit's move-in state, and says what changed. Its comparison feature is a side-by-side view for a person to read.
Video is short clips, not walkthroughs. Clips top out around 20 to 90 seconds depending on quality. If you want one unbroken room-by-room recording per unit, this format works against you.
The tenant flow is photos. zInspector's zTenant documentation lists photos, comments and flagged issues. Video does not appear in it.
It is a lot of product. Inspections, task management, an inbox, scheduling, virtual tours, a knowledge base, a ticket system, an appliance database. If you want one template and nothing else, that is setup work you did not ask for.
Strong fit
- Teams that run their own inspections and want the best field camera in the category
- Rentec Direct shops, where Core is cheap and fully connected
- Operators who need portfolio-wide photo search for deposit disputes
- Scattered-site single-family portfolios that need appliance and finish records per unit
- Anyone testing the water: the Free tier includes tenant inspections at up to five units
Weak fit
- Sub-50-door portfolios that need Max, where the $78.50 floor dominates the per-door math
- Teams whose bottleneck is reviewing submissions, not capturing them
- Operators standardizing on long continuous video walkthroughs
- Buyers who want a fixed published rate card they can put in a budget without a calculator
- Anyone expecting the AI to flag damage rather than write up what the inspector dictated
The part no one automates: the review
Every tool in this category, zInspector included, automates capture and report writing. None of them automates the review. A human still opens each report and decides what is damage, what is wear, and what is nothing. That work grows with every door you add.
That review is what RapidEye does. A tenant or staff member records a walkthrough on a phone. RapidEye compares it against the unit's own move-in baseline and reports what changed, with the moment on video attached. It does not replace a capture app you like; it sits after one. It is the same engine RapidEye runs on short-term rental turnovers every day. Pricing starts with a demo; bring one unit's move-in photos and a move-out video and we will run it live on the call.
So: if your problem is that nobody wants to drive to the property, zTenant is a serious answer and cheap to try. If your problem is that reports keep arriving and nobody has time to read them, talk to us.
Quick FAQ
How much does zInspector cost?
zInspector publishes two billing models in an interactive calculator rather than a fixed rate card. On per-unit billing there are three plans: Core, Plus and Max. Running that calculator across portfolio sizes returns totals of $15, $30 and $78.50 a month respectively at 10 units, and $60, $85 and $115.50 a month at 100 units. Per-unit rates fall as door count rises, reaching roughly $0.32 to $0.75 per unit at 2,500 units. A separate per-user model prices Base at $22 down to $16 per user and Premium at $32 down to $26 per user. Portfolios above 5,000 units or 75 users are quoted rather than priced.
Does zInspector have a free plan?
Yes. zInspector's plan calculator lists a Free tier covering one user and up to five properties, and it is not a stripped shell: the Free plan includes the Rentec Direct integration and tenant-completed inspections, including tenant move-ins and remote signature. zInspector separately offers a 15-day trial of all core features with no credit card required.
Can tenants do their own inspections in zInspector?
Yes, through the separate zTenant app. zInspector describes zTenant as guiding tenants to complete move-ins and periodic checks, with remote signing, photos, comments, flagged issues, multi-tenant support so roommates can collaborate on one inspection, and automatic reminders until the inspection is done. Tenant-completed inspections appear on every published plan tier including Free, though bulk tenant invites are listed only on Max. For the wider category context, see our guide to tenant-guided inspections.
Does zInspector's AI detect damage in photos?
No. zAssistant is a report-writing AI. zInspector describes it as generating reports from video and audio input and working as a real-time checklist as the inspector talks, cutting an inspection from about two hours to about twenty minutes. Nothing in zInspector's published material describes analyzing captured photos or video against a prior baseline to identify what changed; condition comparison is delivered as a side-by-side view for a person to read.
Who should not buy zInspector?
Three groups. Operators under about 50 doors who want the top plan, because Max carries a floor of $78.50 a month regardless of unit count, which works out to $7.85 per door at 10 units. Operators whose main constraint is review time rather than capture time, because zInspector's AI writes reports rather than judging condition. And operators who want long continuous video walkthroughs, because zInspector's published clip ceiling runs from about 20 seconds at 720p to about 90 seconds at its lowest quality setting.
Sources
Sources are named at the publisher level with their root domain, rather than linked or titled; every figure is verifiable at the named source.
- zInspector product, features, integrations, pricing calculator and support knowledge base, Scaled Tech Inc., 2026zinspector.com
- App Store listings for zTenant and zInspector 3, Apple, checked 2026apps.apple.com
- Play store listings for zTenant and zInspector 3, Google, checked 2026play.google.com
- Published inspection software comparison page, RentCheck, 2026getrentcheck.com